Navigation Tools in Microsoft Outlook

The Outlook is Efficiently Positive!

Let’s explore Microsoft Outlook’s navigation tools and other features to more efficiently access Outlook data such as Appointments, Meetings, Contacts, and Email Groups. Here are several of my favorite “tools.”

The Outlook Navigation Pane, used to “manage” and “store” emails in Folders. Additionally the Navigation Pane has a Favorites section; promoting quick access to your most frequently used Outlook storage folders. Navigation Pane Options lets you open other Outlook Components: Calendar, Contacts, Tasks, etc. in a New Window.

MS Outlook

MS OutlookFind Outlook Favorites in the Navigation Pane and move Outlook folders you use the most as email storage and organization to Outlook Favorites.

After creating an Outlook folder, right-click the folder and select Show in Favorites. Accessing email storage in Favorites will serve as a quick and efficient method of organizing your Outlook Inbox.

Additionally, it will reduce the time required to find most frequently accessed resources.

Open Navigation in NEW Windows for Added Speed and Efficiency

MS OutlookMy absolute Favorite Outlook navigation tool is found in the Navigation Options section of the Navigation Pane.

Open each of Microsoft Outlook’s components (Mail, Calendar, Contacts) in a new window; this will significantly increase your productivity and efficiency.

To Do Bar and Outlook Calendar

Other Microsoft Outlook “navigation” tools include quick access to dates within the current month or dates in the future (and dates in the past) using the Date Navigation Pane, which is part of the Outlook To Do Bar. From the View tab in Outlook 2010, select Normal to enable the To Do Bar.

MS Outlook CalendarWhile in the Inbox portion of Microsoft Outlook, you can single left click to select a date or a series of dates, you can view the Outlook Calendar.

Select a date on the Calendar portion of the Date Navigation.

Or single left click either the Previous or Forward arrows shown above the Calendar portion seeking a date in the future or previous to the current date.

A huge time-saver for your quick access to a date inside or outside the current month!
MS Outlook Date Navigation

Date Navigation

An option to seeing the Date Navigation feature is to collapse it using the Expand/Collapse arrow shown above the month-Calendar section.

Single left-click the Expand/Collapse arrow and hide the Date Navigation panel.


MS Outlook Taskbar

Windows Taskbar

Another one of my Favorite Microsoft Outlook, actually Microsoft Office shortcuts is right-clicking the application icon found on the Windows Taskbar.

When you right-click the icon, you have actual, time-saving shortcuts to the Outlook components: New Email Message, New Appointment, New Meeting, New Contact, and New Task. You have “quick access” to each of these Outlook tools for immediate creation: email, appointment/meeting, contact, and task. Save time-use Microsoft Outlook and take advantage of using each Outlook component without having to close other Outlook components.

Microsoft Outlook, Microsoft Office Applications: Word, Excel, Publisher, PowerPoint, and OneNote
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